I keep your books clean, accurate, and up to date so you can stay focused on winemaking, not spreadsheets.
Most winery owners I talk to didn’t get into wine to reconcile bank feeds. The books still have to close every month, though, and a winery’s books are harder than most. You’re holding inventory that won’t sell for two or three years, running a tasting room, a wine club and wholesale accounts at the same time, and paying for grapes long before any of it turns into revenue.
That’s the part I take off your plate. I keep your winery bookkeeping current, so when it’s time to make a decision, the numbers are already there and you can trust them.
I connect to your bank, your credit cards, your point-of-sale system and your wine club platform, and I handle the categorizing, reconciling and month-end close from there. You don’t have to export reports or chase down receipts.
If something looks off, like a grower invoice that landed in the wrong account or a club payout that doesn’t match the deposit, I fix it and let you know what happened. You see clean books every month without having to touch them.
A generic chart of accounts lumps everything together, which makes it hard to tell what the tasting room costs compared to production or the vineyard. I set your books up the way a winery actually runs, with expenses tracked by department, product or location.
Say you’re deciding whether to keep your tasting room open on weekday afternoons. Instead of going on a gut feeling, you can see what those hours cost in staff and what they bring in, and make the call from there.
Tasting room sales, wine club shipments, wholesale orders, bottling costs and vineyard labor each get their own line, so you can see which parts of the business are making money and which ones are quietly costing you.
That matters most when there’s a decision on the table, like how much to bottle, what to charge for a new release, or whether you can take on another hire before harvest. You’ll walk into those conversations with real numbers in front of you.
A few words from people who have seen how Octavio works.
I’ve known Octavio for years and have seen firsthand the dedication and integrity he brings to everything he does. His attention to detail and understanding of business finance is top-tier — it’s no surprise he’s already building a name in the wine industry. Any business would be lucky to work with Llamas Financial.
Octavio has always been the go-to person for financial advice in our circle. He explains complex things clearly and always leads with honesty. Even before officially launching Llamas Financial, he was already helping friends and peers get their books in order. He’s the real deal.
You don’t have to explain what a case lot is or how your bottling run worked. I’m already there.
I don’t just send PDFs. I walk you through what’s going on in your numbers and what to do next.
You’ll get a real person who knows your winery, not a help desk or a chatbot.
One monthly fee. No surprise hourly bills when harvest gets busy.
Every account tied out to the statement, every month.
Bulk wine, cased goods, packaging and production costs tracked separately.
Commerce7, WineDirect or Square matched to the bank and the books.
Grower, glass and barrel invoices entered, approved and scheduled.
Distributor and wholesale invoices sent and followed up.
Case counts and bulk gallons reconciled to what's on the floor.
P&L, balance sheet and cash flow by the 15th, in plain English.
Clean books handed to your tax preparer, or to me, with no scramble.
You farm, make and sell. Your books have to tie vineyard costs to vintages and vintages to bottles, across years. I set that structure up once and keep it clean.
Someone else's tanks, your wine. Facility invoices, bulk purchases and bonded transfers all need to land in the right lot. I reconcile them so your cost per case is real.
DTC, wine club, events and a POS that never quite matches the bank. I reconcile Commerce7 or WineDirect to your books every month and keep club revenue honest.
Most wineries are fully onboarded within 30 days, including cleanup of the current year.
Start with a callA 30-minute conversation about your winery, then I open your QuickBooks file and look at what's really there. You get a written summary of what's clean, what's not, and a fixed monthly quote.
I rebuild your chart of accounts around wine, reconcile the year to date, connect your POS and bank feeds, and set up the monthly close. Usually two to four weeks.
Books closed by the 15th, financials in your inbox, and a short call to walk through anything that moved. You always know where you stand before the next decision.
Inventory that ages for years, bonded wine and three sales channels. Why a restaurant-style setup breaks for a winery.
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How to track bulk and cased wine so your margins, cash flow and tax filings line up.
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A generic chart of accounts hides your real costs. Here's how to set one up around wine.
Read article →You’ll get financials you can trust and an advisor who knows wineries. Share a few details and I’ll get back to you within 24 hours.
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